Built for the people who turn convening into outcomes.
A platform for the people who run policy events in political capitals and beyond.
Every organisation that runs events on a regular basis is solving the same coordination problem. Spreadsheets for invitee lists. Email threads for speaker bios. Word documents for concept notes. A different sheet for budgets. And someone's personal inbox holding most of the institutional memory.
Convenor handles the full lifecycle of an event, from concept and speaker identification through invitations and RSVPs to preparation, the day itself and the follow up. It replaces the scramble with a single system that captures what happens at every stage, learns from every event, and makes the next one easier than the last.
Why this matters
Time for the work that matters.
The work behind every event consumes hours that should be going elsewhere. To strategy. To creativity. To deeper engagement with the substance of what your organisation is trying to do.
Policy professionals do not join think tanks, NGOs, institutions or public affairs firms to chase speaker bios and merge spreadsheets. They join to advance ideas, build dialogue, influence decisions, defend principles. The administrative weight of running events steadily eats into the time they have for that work, and the cost is rarely visible until a colleague burns out or a strategic decision goes unmade.
Convenor is built to return this time. Not by making the work faster, but by removing the parts of it that should never have required a human in the first place. The hours saved are not the point. What those hours become available for is.
The work, as it actually unfolds
Sound familiar?
If you organise events for a policy organisation, you know this work in its small, recurring frustrations. Convenor is built to remove them.
If you lead a programme that runs events on a regular basis, you know the gap between what your team produces and what you can show. Convenor is built to close it.
01 — Coordination
The spreadsheet labyrinth
Invitee lists, RSVPs, speakers and budgets, scattered across files that do not talk to each other and never quite agree.
02 — Speakers
The speaker chase
Four to seven email exchanges per speaker to collect the bio, photo, title and consent. Multiplied by ten speakers per event.
03 — Invitations
The RSVP reconstruction
Replies that come back through email, web forms, verbal confirmations to colleagues, sometimes WhatsApp, all needing to be merged by hand.
04 — Knowledge
The concept note rebuild
Recurring events that get reinvented every cycle because the previous edition's documents are not findable when the new one starts.
05 — Memory
The institutional memory leak
Soft knowledge about who responds, who is reliable, who matters, lives in personal inboxes. When a colleague leaves, it leaves with them.
06 — Reporting
The post event sprint
Reports written from notes scattered across notebooks and shared drives, days after the event, while the next one is already starting.
07 — Visibility
The director's blind spot
Each event runs in its own spreadsheet, each coordinator writes their own report. The picture across the programme exists only in fragments, assembled on request, after the fact, partially.
08 — Reporting
The reconstructed report
Foundations and boards want quantified evidence of convening impact. Current reports are reconstructed from memory and partial records, days before the deadline, knowing the gaps will not show.
09 — Strategy
The unintended programme
The director sets direction. Six months later, the events that actually happened tell a slightly different story, and nobody can quite explain how the programme drifted from what was planned.
10 — Memory
The relationships that walk
Years of accumulated trust with stakeholders lives in a few senior heads. When those people leave, decades of relationship work walks out the door, and the next generation starts again.
11 — Comparability
The unverifiable progress
Was last quarter stronger than this quarter? Are you reaching new audiences or the same people? Without comparable data across events, the answer stays unverifiable, year after year.
12 — Credibility
The boardroom flinch
Boards ask probing questions about programme effectiveness. The answers are constructed in the moment, slightly defensively, because the underlying data does not exist in a form that supports confidence.
Each one is small on its own. Together, they consume the time, the visibility, and the credibility that should be coming back to your work.
The architecture
The work, in one picture.
Seven recurring stages around a central system of record. Hover or tap a stage to see what the platform does at each point.
Stage 01 of 07
Concept
Where every event begins.
The platform helps you shape each event with a clear concept, format and set of objectives. Templates from past editions become the starting point for the next, so recurring dialogues stop being rebuilt from scratch.
What Convenor delivers
Convenor captures what happens at every stage as a byproduct of doing the work, never as a separate task.
A glimpse of the platform
Speakers confirm themselves.
A personal portal link replaces four to seven email exchanges per speaker. Below is a fragment of what they see, and what your team sees in return.
Invitation
Dear Aiko, Lena would like to invite you to speak on the panel on competitiveness and the green transition. Could you let us know if you can join?
What we will ask once you accept
Confirmed speakers
Two views, one record. Every action by the speaker updates the team's dashboard in the same moment.
Different value for different roles
One platform, three views.
Convenor is read differently depending on where you sit in the organisation. Each role sees a different layer of the value.
Hours and creative space, returned.
Less time chasing speakers, RSVPs and bios. More time on the substance and creativity of the events themselves. The Monday morning scramble across spreadsheets and inboxes becomes one screen. The speakers confirm themselves. The reminders go out automatically. The next event starts with the lessons of the last one already in place.
Visibility you have never had before.
Who attends what, who you have not invited recently, how the sector mix is developing across your programme, how the gender balance compares to your stated targets. Reports for funders and boards generated from data the platform already holds. The reassurance that institutional memory is no longer dependent on a single staff member's inbox.
Reliable, defensible, visibly serious.
A platform that makes the convening work of the organisation reliable, defensible and visible. Consistent execution across programmes. Reduced dependency on individual staff members for institutional knowledge. Clean data for funder reporting, board updates and donor conversations. A reputation that is built quietly, event after event.
Who it is for
Built for the people who convene.
Convenor is designed for organisations whose work depends on bringing people together: policy roundtables, research seminars, parliamentary briefings, donor dialogues, member meetings, public lectures.
Running roundtables, public lectures and closed door dialogues, where the same names recur and the institutional memory matters.
Hosting advocacy events, donor briefings and member meetings, where stakeholder engagement is the work.
Running client breakfasts, parliamentary briefings and sector dialogues, where the speaker and the audience are equally carefully selected.
Convening experts and stakeholders on a regular cycle, where consent, recording rules and consistent reporting matter.
Why we are building this
A note from the team behind Convenor.
We have spent our professional lives in and around the policy ecosystem in the Netherlands and Brussels, organising and participating in events across think tanks, EU institutions, foundations and the corporate side of policy. Conferences, roundtables, panels, scenario exercises, trainings. The formats vary, but the pattern underneath them does not.
The same problems arise over and over again, in every organisation we have worked with and in every team we have spoken to. The policy ecosystem is not a technology ecosystem. The people doing this work are policy professionals, not software users. The tools that exist are either too generic to fit the way our work actually unfolds, or too expensive for the budgets most organisations have.
Convenor is what we wished existed. A platform built specifically for the way policy events work, that captures the data as a byproduct of doing the work, that makes the institutional memory durable, and that gives events and communications specialists back the time and creative space they should be spending on bolder ideas.
We are building it with the people who will use it. If any of this sounds like your work, we would like to hear from you.
Talk to us.
We are working with a small founding cohort of users to shape Convenor before its public release. Early users get full access, hands on support and a direct line to the team building it.
Thank you.
One of us will reply personally within one to three business days.
We will not add you to a marketing list.
One of us will reply personally within one to three business days.